Capital Planning Committee Meeting Minutes

Meeting date: 
Friday, March 10, 2023

Capital Planning Committee Meeting Minutes

March 10, 2023

 

1. Call to Order

The Dunstable Capital Planning Committee meeting was called to order at 8:00 a.m. with David Greenwood as chair. The following were in attendance:

Capital Planning Committee Members Present:

David Greenwood - Chair

Jeff Rosen

Others:

Jason Silva, Town Administrator

Jean Phelan, Parks Commission

Brian Locapo, Recreation Commission

2. Review of Previous Meeting Minutes

          ○ Motion to approve minutes from March 3, 2023- 

                    i. Jeff, 2 nd – David

                    ii. Vote: Unanimous - Approved.

3. Review of Capital Requests by the Dunstable Police Department

          a. None at this time.

4. Review of Capital Requests by the Dunstable Fire Department

          a. None at this time.

5. Review of Capital Requests by the Dunstable Highway Department

          a. None at this time.

6. Review of Capital Requests by the Dunstable Parks Commission

          a. Well Repair

                    i. Discussion - This is the #1 priority for Parks. Wells are in disrepair. A single quote for an artesian well was obtained. Capital Planning wanted more information. Several items were miss    ing from the quote including electrical costs and an enclosure for equipment including 119 gallon water storage tank. However, in effort to allow for this as an item on the Warrant for Annual Town meeting, Capital Planning voted to approve with a not to exceed amount of $50,000.

                    ii. Motion to vote to approve capital expense not to exceed $50,000–

                              1. David, 2 nd – Jeff

                              2. Vote: Unanimous - Approved.

          b. Shed Repair

                    i. Discussion - This item originally had three shed items (snack shed, storage area, and small storage shed). The small storage shed item was moved to the well repair expense above and removed from this capital expenses as suggested by the committee based on the scope. The remaining two items (snack shed and storage area) were voted on. Note this is a #1 priority for Parks.

                    ii. Motion to vote to approve capital expense–

                              1. Jeff, 2nd – David

                              2. Vote: Unanimous - Approved.

          c. Pavilion

                     i. Discussion - Motion to table. More information needed. Note this is a #3 priority for Parks.

                     ii. Motion to vote to table capital expense–

                               1. Jeff, 2nd – David 

                               2. Vote: Unanimous - Tabled.

          d. Paving - Sinkholes and Repair basketball court. This is a priority #2 for Parks.

                    i. Discussion - No additional information available. No vote taken.

7. Review of Capital Requests by the Dunstable Board of Health

          a. None at this time.

8. Review of Capital Requests by the Dunstable Cemetery Commission

          a. None at this time.

9. Other business

          a. Next meeting is scheduled for Thursday, March 16, 2023 at 8:00 a.m.

10. Adjourn

Based on a motion made by Jeff Rosen and seconded by David Greenwood, the meeting adjourned at 9:06 a.m